Working with Lists in SharePoint

A list in a SharePoint Web Site a list is a collection of information that you can share among your team members. This article discusses how to create lists and customize them to include exactly the columns of information that you want. It also discusses sorting and filtering list items so they display only the information you need.

Creating a New Site

Before you begin, it's a good idea to create a sub-site under your SharePoint main site. Follow these steps to create the sub-site:

1. Open SharePoint Central Administration (see Figure 1).




Figure 1. SharePoint Central Administration: Use SharePoint Central Administration to create a sub-site.

2. To create a new site under this parent site, click on Site Actions --> Create as shown in Figure 2.




Figure 2. Creating a New Web Site: To begin creating a new site, click Site Actions and then click Create.

3. You'll see the site creation page in Figure 3. Click on Sites and Workspaces in the Web Pages section.




Figure 3. Sites and Workspaces: Click the Sites and Workspaces link to create a new site.

4. SharePoint will request some information about the new site (see Figure 4). Enter a Title and Description, the URL name (in the Web Site Address section), and specify Team Site as the site's Template. In the permissions section, select the "Use same permissions as parent site" checkbox, and then click Create to complete the procedure.




Figure 4. Specifying New Site Information: Enter a title and description, and choose a template.

SharePoint will create the new "DevX" sub-site, which should look much like Figure 5.




Figure 5. New DevX Sub-Site: When you've completed the New SharePoint Site wizard, you can browse to the new site.

Creating a List

Now you can use the new site to create a new list, as follows:

1. Click on Create → Tasks
1. Specify a Name and Description for the list in the New List information page (see Figure 6).



Figure 6. Specifying the Custom List Information: Enter a name and description for the new list.

Figure 7. The new "Sample" Custom List: Initially, the new list contains no items.



2. Click on Create to create the new List (see Figure 7.

TAGS:

Web development, collaboration, SharePoint, portal